Subject flags

Depending on the functions you have licensed, different subject flags may be available.

Subject flags are keywords that enable you to control the processing of individual emails. Inserting a keyword into the subject of an email triggers certain actions. These keywords are removed from the subject line before NoSpamProxy sends the message.

  • Add the desired keywords in brackets to the subject line at the beginning or end.

NOTE: Spaces and differences between upper and lower case in keywords are ignored.

NOTE: Subject flags must be placed at the beginning or end of the subject line to be processed properly.

EXAMPLE:  
  • The following two examples give the same result:
    [pw:secret4312] I Hereby I am sending you the encrypted document
    [ PW : secret4312 ] Hereby I am sending you the encrypted document
  • Several flags in one bracket:
    [Unencrypted, PDF, PW:secret4312] Hereby I am sending you the
  • Several subject flags in different brackets:
    [Unverschlüsselt] [PDF] [PW:secret4312] Hereby I send you the encrypted document
Subject flag Triggered action
[Delivery confirmation] De-Mail: Requests a dispatch confirmation from De-Mail. Corresponds to a registered letter.
[Receipt confirmation] De-Mail: Requests a receipt confirmation from De-Mail. Corresponds to a registered letter.
[Collection confirmation] De-Mail: Requests a collection confirmation from De-Mail.
[Confirmed by sender] De-Mail: Adds the status Authenticated by sender to De-Mails.
[Personal] De-Mail: Adds the status Private to De-Mails. Corresponds to a Registered letter to addressee only for letters.
[Autoverschlüsseln] Automatic encryption: Uses cryptographic keys to protect the email or secures the email content and all attachments through PDF Mail if no cryptographic keys are available.
[PW] Encrypts attached PDF documents. PW] for an automatically generated password, e.g. [PW:secret4937] sets the password 'secret4937'.
[SMS:No] Text message notification: The phone number is used in the Protect attachments with a password action to send a PDF password entered by one of the configured text message providers directly to the recipient's mobile phone via text message. If no password has been assigned, this number is ignored.
[PWreport] Enforce password notification: The set or generated password of the Protect Attachments with a password action is always sent to the sender of the email when using this subject flag.
[Signiert] Enforce signature: Forces a digital signature using cryptographic keys. If Autoverschlüsseln is requested, this option is ignored.
[Unsigniert] Suppress signature: Suppresses a digital signature through cryptographic keys. If Autoverschlüsseln is requested, this option is ignored.
[Verschlüsselt] Force Encryption: Forces email encryption using cryptographic keys. If Autoverschlüsseln is requested, this option is ignored.
[Unverschlüsselt] Suppress encryption: Suppresses email encryption through cryptographic keys. If Autoverschlüsseln is requested, this option is ignored.
[PDF] PDF conversion: Converts the entire email content into a PDF document.
[AP] Attachment Password: Protects all attachments with a password that must be entered by the recipient before downloading the attachments. This feature is available in NoSpamProxy Large Files.

You can customize subject flags to your needs and reset them to their default values at any time.

Customising subject flags

WARNING: In the NoSpamProxy Outlook Add-in you can configure the subject flags to be used instead of the X headers. In this case, do not make any changes in this area. Otherwise, the add-in will no longer work.

When sending emails automatically, you can also use email headers instead of subject flags.

Proceed as follows:

  1. Go to Configuration > Advanced settings > Subject flags.
  2. Open the desired subject flag.
  3. Check the box In addition to the header above, also use this header.
  4. Enter the desired header into the input field.
  5. Click Save and close.

The specified header is now used in addition to the regular header.

You can also install the Outlook Add-In for NoSpamProxy instead of the subject flags. The Outlook Add-in is used with Microsoft Outlook instead of the subject flags.

By default, square brackets are used to indicate the subject flags. To change this, proceed as follows:

  1. Go to Configuration > Advanced settings > Subject flags.
  2. Click Modify.
    Markers for subject flags
  3. Select the desired marker type.
  4. Click Save and close.