PDF Mail

To open the PDF Mail dialog, proceed as follows:

  1. Click New email in the Microsoft Outlook ribbon.
  2. Go to Message > Email protection.
  3. Click PDF Mail.

Action

  • Disable PDF Mail PDF Mail is not used for the current message.
  • Convert email to PDF and protect with password Converts the email with all attachments to a PDF.
  • Protect attached PDF file with a password Protects attached PDF files with a password.

PDF Mail dialog

Password

  • Let the server define the password NoSpamProxy Encryption automatically generates a password.
  • Set password manually Lets you create a password yourself.

NOTE: The password is sent to the sender or recipient depending on the settings under Notification.

NOTE:

For a password to be valid, it must have at least two of the following properties:

  • It consists of at least eight characters.
  • It contains a lowercase letter.
  • It contains an uppercase letter.
  • It contains a number.
  • It contains a special character.

Notification

  • Send password to The password is sent to the recipient via text message. To do this, enter the number of the recipient into the input field.

    NOTE: If recipients were already entered in the "To" field of the email when the dialog was opened, the contact details of the first recipient are entered automatically. After selecting a text message recipient, check the phone number or alternatively enter the phone number for text message reception directly int the selection list.

  • I want to get an information on how the email was encrypted A text message with the password will be sent to the sender.

The following combinations are possible:

Send password to Inform about encryption Behaviour of NoSpamProxy
No No A message with the password is sent to the sender so that the sender can process an automatically created password.
No Yes A message with the password is sent to the sender.
Yes No An SMS with the password is sent to the recipient.
Yes Yes An SMS with the password is sent to the recipient and a message with the password is sent to the sender.
NOTE:

Use the following examples for the phone number formatting so that the text message phone number can be processed correctly:

+49 (area code without 0) Number

e.g.: +49 (1234) 567890

e.g.: +49 1234 567890

0049 (area code without 0) Number

e.g.: 0049 (1234) 567890

e.g.: 0049 1234 567890

Area code with 0 number

e.g.: 01234 567890