Depending on the functions you have licensed, different subject flags may be available.
Subject flags are keywords that enable you to control the processing of individual emails. Inserting a keyword into the subject of an email triggers certain actions. These keywords are removed from the subject line before NoSpamProxy sends the message.
- Add the desired keywords in brackets to the subject line at the beginning or end.
NOTE: Spaces and differences between upper and lower case in keywords are ignored.
NOTE: Subject flags must be placed at the beginning or end of the subject line to be processed properly.
- The following two examples give the same result:
[pw:secret4312] I Hereby I am sending you the encrypted document
[ PW : secret4312 ] Hereby I am sending you the encrypted document
- Several flags in one bracket:
[Unencrypted, PDF, PW:secret4312] Hereby I am sending you the
- Several subject flags in different brackets:
[Unverschlüsselt] [PDF] [PW:secret4312] Hereby I send you the encrypted document
|Subject flag||Triggered action|
|[Delivery confirmation]||De-Mail: Requests a dispatch confirmation from De-Mail. Corresponds to a registered letter.|
|[Receipt confirmation]||De-Mail: Requests a receipt confirmation from De-Mail. Corresponds to a registered letter.|
|[Collection confirmation]||De-Mail: Requests a collection confirmation from De-Mail.|
|[Confirmed by sender]||De-Mail: Adds the status Authenticated by sender to De-Mails.|
|[Personal]||De-Mail: Adds the status Private to De-Mails. Corresponds to a Registered letter to addressee only for letters.|
||Automatic encryption: Uses cryptographic keys to protect the email or secures the email content and all attachments through PDF Mail if no cryptographic keys are available.|
|[PW]||Encrypts attached PDF documents. PW] for an automatically generated password, e.g. [PW:secret4937] sets the password 'secret4937'.|
|[SMS:No]||Text message notification: The phone number is used in the Protect attachments with a password action to send a PDF password entered by one of the configured text message providers directly to the recipient's mobile phone via text message. If no password has been assigned, this number is ignored.|
|[PWreport]||Enforce password notification: The set or generated password of the Protect Attachments with a password action is always sent to the sender of the email when using this subject flag.|
||Enforce signature: Forces a digital signature using cryptographic keys. If Autoverschlüsseln is requested, this option is ignored.|
||Suppress signature: Suppresses a digital signature through cryptographic keys. If Autoverschlüsseln is requested, this option is ignored.|
||Force Encryption: Forces email encryption using cryptographic keys. If Autoverschlüsseln is requested, this option is ignored.|
||Suppress encryption: Suppresses email encryption through cryptographic keys. If Autoverschlüsseln is requested, this option is ignored.|
|[PDF]||PDF conversion: Converts the entire email content into a PDF document.|
|[AP]||Attachment Password: Protects all attachments with a password that must be entered by the recipient before downloading the attachments. This feature is available in NoSpamProxy Large Files.|
You can customize subject flags to your needs and reset them to their default values at any time.
WARNING: In the NoSpamProxy Outlook Add-in you can configure the subject flags to be used instead of the X headers. In this case, do not make any changes in this area. Otherwise, the add-in will no longer work.
When sending emails automatically, you can also use email headers instead of subject flags.
Proceed as follows:
- Go to Configuration > Advanced settings > Subject flags.
- Open the desired subject flag.
- Check the box In addition to the header above, also use this header.
- Enter the desired header into the input field.
- Click Save and close.
The specified header is now used in addition to the regular header.
You can also install the Outlook Add-In for NoSpamProxy instead of the subject flags. The Outlook Add-in is used with Microsoft Outlook instead of the subject flags.