Creating templates
Templates determine the content of your disclaimers.
Adding a template
- Go to Disclaimer > Disclaimer Templates.
- Click Add to add a new template.
- Enter a name for the new template under General and click Next.
- Add HTML content and click Next.
- Add text-only content.
- Click Finish.
In HTML view, you can then use the toolbar and the other buttons to add elements such as placeholders or graphics to the disclaimer. You can also add free text, e.g. a salutation.
NOTE: Email clients use plain text view when HTML viewing is disabled. Here you can only insert placeholders and plain text.
Options in the toolbar (HTML view)
The function of the toolbar is based on comparable toolbars in Office products.
TIP: Before you can insert placeholders, you must create additional user fields. See Adding additional user fields, Step 1: Preparing placeholders for use in disclaimer templates.
- Placeholders based on custom user fields are represented in the template editor with an asterisk (*), for example [*CustomUserField]. Exceptions are placeholders in templates created with NoSpamProxy version 13.2 or smaller.
- Placeholders based on custom user fields are not localised.
Available placeholders
Placeholders will be replaced by the values assigned to the respective user profile attribute in your Azure Active Directory.
The following placeholders are available:
|
Placeholder |
User Profile Attribute in Azure Active Directory |
|---|---|
|
Department |
Department |
|
State |
State |
|
|
|
|
Fax number |
FaxNumber |
|
Company |
CompanyName |
|
Country |
Country |
|
Mobile phone |
MobilePhone |
|
Surname |
Surname |
|
Zip code |
PostalCode |
|
City |
City |
|
Street |
StreetAddress |
|
Telephone |
BusinessPhones |
|
Title |
JobTitle |
|
Given name |
GivenName |
Adding default templates
Default templates contain a selection of frequently used placeholders, but can be freely edited just like newly created templates.
- Click Add default templates to add them.